REGULATIONS FOR PARTICIPATION IN THE VIRTUAL CONFERENCE
“13 Economic Forum TIME”
March 8-11 2021
§ 1 General provisions
1. The Regulations constitute the basis for the organization a on-line conference using the Internet titled “Economic Forum TIME – UE Economy 2030”, which will be held on the fgtime.pl website on March 8-11, 2021. Any changes to the regulations will be made public by posting them on the website.
§ 2 Definitions
1. For the purposes of these Regulations, the following terms mean:
Conference Conference titled “Economic Forum TIME”
KIGEiT Polish Chamber of Commerce for Electronics and Telecommunications,
Organizer KIGEiT, ul. Stępińska 22/30, 00-739 Warsaw
Regulations these regulations
GDPR Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing
Directive 95/46/EC (General Data Protection Regulation)
Participant an individual registered to participate in the Conference
§ 3 Conditions of participation
1. Participation in the conference is free of charge for all Participants.
2. The condition for participation in the conference is to register in the system on the fgtime.pl website and consent to the use of personal data relevant to the organization of the conference.
3. The application does not authorize the Participant to conduct any advertising or marketing activities during the conference.
4. Registration on the fgtime.pl website means acceptance of the provisions of the Regulations and the obligation to comply with order regulations and any other arrangements made between the Participant and the Organizer, as well as consent to the processing of personal data provided in the registration process and other data disclosed during the Conference. The participant undertakes to read the Regulations and other order regulations regarding the Conference.
5. The participant guarantees that all data provided for registration is correct.
6. The participant may not provide illegal content.
7. The Organizer reserves the right to verify the Participant’s application, if the Organizer has negative verification of the Participant, it may refuse to participate in the Forum without giving a reason.
8. The number of places for free participation in the Forum is limited.
§4 Consent to use the image
1. During the conference, the Organizer may photograph and record the course of the conference for broadcasting in the mass media (television, radio, Internet, press) or for the purposes of documentation, promotion, advertising of the Organizer and other persons indicated by the Organizer. Participation in the conference is tantamount to consenting to the recording, use and / or dissemination by the Organizer and its related entities of the image / voice / statements of each Participant in all promotional and marketing materials without time and territorial restrictions.
2. Expressing consent is tantamount to the fact that photos, films or recordings made during the conference may be placed on the conference website or another website managed by the Organizer and related to the conference, and used in promotional materials, also distributed for this purpose by means of vision or audio. The participant hereby waives any claims (existing and future), including remuneration against the Organizer for the use of their image / voice / speech.
§5 Organizer’s responsibility
1. The organizer establishes the conference plan and reserves the right to change the conference program, even on the day of the conference, including the right to change the schedule and order of speeches.
2. Amendments to the conference program referred to above may not constitute grounds for filing financial claims against the Organizer.
3. The organizer reserves the right to cancel the conference in the event of random events.
4. If the Conference is not held for reasons beyond the control of the Organizer, in particular as a result of “force majeure”, the submitting entities are not entitled to compensation or reimbursement of any costs related to participation in the Conference.
5. The Organizer has the right to remove a Participant who disrupts its course during the conference.
6. The on-line conference takes place with the use of software (IT system) for direct distance communication, including audio-video transmission in real time. As part of the software, the organizer provides discussion panels and presentations, as well as other events included in the Conference program.
7. In order to work with the Conference IT system, Firefox or Chrome browser in the newest versions available at the day of the Conference is required.
8. The Organizer is not responsible for problems with access to the Conference IT system, including in the case of the Participant using software that does not meet the requirements stipulated in §5 item 7.
9. The Organizer provides technical support in the field of the software used at the e-mail address firstname.lastname@example.org.
10. Any disputes that may arise from participation in the Conference will be settled by the common court competent for the registered office of the Organizer.
§6 Participant’s Responsibility
1. The participant undertakes to comply with the requirements of these Regulations.
2. The participant is obliged to verify the correct operation of the software on his own devices no later than 3 days before the date of the on-line Conference and to submit any reservations or questions regarding technical issues to the e-mail address specified in §5 item 9.
§7 Data protection
1. The controller of personal data is the KIGEiT. The Organizer declares that he is the controller of personal data within the meaning of the GDPR and informs that the personal data of Participants obtained in the process of registration, settlements or during the Conference are processed on the basis of the consent obtained and in connection with the legitimate interest of the Organizer, resulting from the obligation to organize the Conference, with in accordance with the GDPR, Art. 6 sec. 1 lit. a) and f). The organizer declares that he applies data protection measures in accordance with the GDPR, art. 32. The organizer informs that the received personal data may be transferred to entities cooperating in the organization of the Conference, including companies preparing materials necessary for its organization etc. The processed personal data will be stored until the expiry of the limitation period for claims arising from the registration to the Conference IT System, increased by one year. Participants and entities registering participants have the right to rectify personal data, delete or limit processing, object to processing, transfer data, submit a complaint to the supervisory body and withdraw consent to the processing of personal data. Providing personal data is not obligatory, however, it is necessary for the participation in the Conference.
2. By registering, the Participant agrees to the processing of his personal data for the purposes of conducting the conference, including creating a list of Participants.
3. Participants have the right to access their personal data and correct them and request their removal only to the extent that the processing is not justified by a legal obligation to defend the Controller’s property
§8 Intellectual property
1. The rights to the title and program of the Conference, including the website, layout, logo, graphics, photos, audio and video files used for the promotion of the conference and presentation, belong to the Organizer or a third party (if marked) and are legally protected.
2. Markings and materials mentioned above may not be used without the written consent of the Organizer, or a third party who is the owner of the rights.
§9 Final Provisions
1. The Participant is entitled to submit a complaint if the Organizer does not fulfil its obligations described in these Regulations or fulfils them in a manner inconsistent with the provisions of the Regulations.
2. Complaints may be submitted in electronic form to the address email@example.com. The complaint must include, in particular, a detailed description of the problem being the basis for the complaint, allowing to address this problem and the contact details of the Participant submitting the complaint: name, surname and e-mail address.
3. The organizer handles the complaint within 7 days from the date of its receipt in the correct form. If the complaint cannot be dealt with within the above-mentioned period, the Organizer shall notify the Participant in a documented form about the reasons for the delay and the expected date of considering the complaint.
4. Response to the complaint and the information referred to in paragraph 3, is sent to the e-mail address provided by the Participant.
5. The organizer does not handle complaints resulting from ignorance of applicable law or the provisions of these Regulations.
6. The organizer reserves the right to make changes to the Regulations.
7. The organizer may provide the conference partners supporting its organization with conditions for promoting its offer.
8. A new Regulations is obligatory for individuals who has not assigned to the Conference yet. Or has accepted the new Regulations.
9. In matters not covered by the Regulations, the provisions of Polish law shall apply, in particular the Act of 23 April 1964 of the Civil Code.
10. The Organizer may provide the conference partners supporting its organization with conditions for promoting its offer.
11. The Organizer declares that illegal data will not be made available during the on-line Conference.
Consent to the processing of personal data
I. In connection with the activities carried out by the Polish Chamber of Commerce for Electronics and Telecommunications I Tel with its registered office at ul. Stępińska 22/30 in Warsaw (postal code 00-739) (hereinafter referred to as the “KIGEiT”) activities related to the organization of the conference titled “UE Economy 2030”, including activities justified by the legal obligation to protect the KIGEiT’s property, and the KIGEiT’s promotional activities, I hereby declare as follows:
1) pursuant to Art. 81 of the Act of February 4, 1994 on copyright and related rights, I consent to the fact that my image, without giving my name and surname, be disseminated by the Institute in its entirety for the purpose of implementing the Institute’s promotional activities;
2) I consent to the processing of my personal data by the Institute for the purposes described above in the scope of: image, name and surname as well as video recording of image and voice.
II. In connection with the consent to the processing of my personal data in the above scope, I acknowledge that:
1) The KIGEiT is the Controller of personal data;
2) one can contact the Data Protection Officer using the e-mail address firstname.lastname@example.org.
3) the legal basis for data processing is Art. 6 sec. 1 lit. a, b, c and f of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). The legitimate interest of the Controller is promotional activities.
4) personal data will be processed in order for the KIGEiT to carry out the activities referred to in Section I. above;
5) personal data will be made available to an unspecified circle of recipients of internet and / or press information;
6) personal data will be made available to the public, and thus available on the territory of a third country and accessible to an international organization;
7) personal data will be processed for the period of implementation by the KIGEiT of the above-mentioned conference, reporting obligations related to it and resulting from the legal provisions related to national archival resources;
8) providing personal data is not a statutory or contractual requirement or a condition for concluding a contract; an individual is not obliged to provide them; failure to provide the data will result in the inability to participate in the conference referred to in Section I; the data will not be subject to automatic processing or profiling by the Controller;
9) a Data Subject has the right to request the Controller to access and rectify personal data, and to delete them only to the extent that the processing is not justified by a legal obligation to protect the Controller’s.
10) a Data Subject has the right to withdraw their consent at any time without affecting the lawfulness of the processing which was carried out on the basis of consent before its withdrawal; the Data Subject has the right to lodge a complaint with a supervisory authority.
The consents referred to above were granted free of charge.